Data Protection Privacy Notice

Data Protection Act 1998 privacy notice – Personal information of any kind, including sensitive information like convictions, supplied by applicants on a licence application form or associated documents may be stored on a computer and/or paper file system by the authority (Moray Council and/or Moray Licensing Board) as part of the licensing process. Wherever possible the authority will take steps to preserve privacy e.g. by the use of case reference numbers rather than names.

Information may be shared with and received from: Other council departments; other councils/authorities; government departments; the police; the fire and rescue service; and other relevant parties e.g. community councils or courts.

Information may be shared by: any method. Public-sector organisations can share data privately and securely by sending emails via the UK Government Connect Secure Extranet (GCSX). In addition they can communicate with other authorities Europe wide via the EC’s secure Internal market Information (IMI) system.

Information may be used for: Vetting and background enquiries; regulatory functions; enforcement; protection of public funds; auditing; detection and prevention of crime (including data matching exercises for this purpose); and promoting equalities.

Information may be made available to the public for the purposes of: public consultation; to advertise applications; through public licensing meetings; and to populate public registers.

Applicant’s Consent: By signing the form the applicant consents to the Council / Licensing Board processing information in these ways.

Data Protection Rights: Individuals have the rights to: ask what the Council uses the information for; be provided with a copy of the information; be given details of the purposes for which the Council uses the information; know about persons/organisations to whom the information is disclosed; ask for incorrect data to be corrected.

For more information please read further guidance on Data Protection

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