FOI Request - GDPR Taking of Photos
Request 101002393553
1. Can you please detail how your Council trains or provides guidance to all staff who undertake photography or filming activity?
2. Do you have a policy or procedure for the taking of photographs or filming activity at events?
3. How do you manage consent at Councils functions or events? Please supply a copy of any policies or procedure pertaining to same.
4. Do you place notices or posters at events to give warning to attendees that photographs will be taken? If yes, please include a copy of the announcement, sign, advertisement or poster. If no, what is your procedure?
5. Do you have a ‘Planning an event’ checklist or procedure for staff? If yes, please supply a copy.
6. If applicable, do you give notice on the event invitations that photographs will be taken? If yes, please include a copy.
7. Do you have a media consent form? If yes, please enclose a copy.
8. How do you manage consent for underage attendees?
9. How do you manage consent kids photos taken in your library service?
10. How do you manage consent for photos taken for official use (used in publications, plans, reports, etc.
11. Has your Council made any recommendations or reports to management concerning the taking of pictures or filming within your organisation? If so, please supply me with a copy.
Response 03-03-2020
1. Can you please detail how your Council trains or provides guidance to all staff who undertake photography or filming activity?
Staff can access our Corporate Communications Office for guidance.
2. Do you have a policy or procedure for the taking of photographs or filming activity at events?
This information is exempt under Section 17 of the Freedom of Information (Scotland) 2002 - Information Not Held. There is not a single umbrella policy, however this will be covered in departmental procedures.
3. How do you manage consent at Councils functions or events? Please supply a copy of any policies or procedure pertaining to same.
Please see forms at the links below which are how we manage consent at functions and events.
4. Do you place notices or posters at events to give warning to attendees that photographs will be taken? If yes, please include a copy of the announcement, sign, advertisement or poster. If no, what is your procedure?
This information is exempt under Section 17 of the Freedom of Information (Scotland) 2002 - Information Not Held. There is no corporate notice, each department will have their own procedure.
5. Do you have a 'Planning an event' checklist or procedure for staff? If yes, please supply a copy.
This information is exempt under Section 17 of the Freedom of Information (Scotland) 2002 - Information Not Held. There is no corporate notice, each department may have their own procedure.
6. If applicable, do you give notice on the event invitations that photographs will be taken? If yes, please include a copy.
As above
7. Do you have a media consent form? If yes, please enclose a copy.
Please see link above (Q3) for media consent form.
8. How do you manage consent for underage attendees?
Parents/guardians sign on their behalf
9. How do you manage consent kids photos taken in your library service?
If we wish to take photos of children at events in such a way as they would be recognisable, we ask their parents for permission and ask them to sign a consent form. See attachments for Q3
10. How do you manage consent for photos taken for official use (used in publications, plans, reports, etc.)
Photos of the general public used in council documents are created in a public space and are used for illustrative purposes (townscapes, etc) and not in a nefarious manner. Pictures of individuals are only used with express consent. Other images containing individuals are sourced from licensed photostock libraries to which the council subscribes.
11. Has your Council made any recommendations or reports to management concerning the taking of pictures or filming within your organisation? If so, please supply me with a copy.
This information is exempt under Section 17 of the Freedom of Information (Scotland) 2002 - Information Not Held.