FOI Request - Learning Management Systems and VLEs

Request 101003840801

I am requesting information about the use of Learning Management Systems (LMS) or Virtual Learning Environments (VLE) by your organisation and, where information is readily available, any associated departments, service units, or partner organisations delivering education, training, or learner support under your authority.

If this request applies to multiple organisations under your remit, please prioritise the core organisation and indicate which others also operate an LMS/VLE platform.

Please provide the following information:

1.  Current LMS/VLE Usage

a. What Learning Management System(s) or e-learning platform(s) are currently in use?

b. If Moodle or Totara is used, which version is currently implemented?

c. What are the primary use cases for your LMS/VLE (e.g. internal or external teaching to parents/teachers, staff training, compliance, CPD)?

d. Approximately how many unique users (staff and learners combined) logged into the LMS/VLE at least once during the most recent academic year?

2.  Hosting and Support

a. Is your LMS/VLE hosted on-premise, in a private cloud, or provided as SaaS?

b. Is the platform supported by internal teams or by an external provider? If external, please name the support or hosting partner.

3.  Procurement and Oversight

a. What are the current contractual arrangements for your LMS/VLE (e.g. start/end dates, and any optional extensions)?

b. Through which procurement method or framework was the LMS/VLE acquired (e.g. G-Cloud, direct award)?

c. Which department, team, or individual is responsible for managing the LMS/VLE and digital learning strategy?

4.  Future Plans

a. Are any reviews, tenders, or procurement activities related to LMS/VLE systems planned within the next 24 months?

5.  Integration and Strategic Links

a. Is the LMS/VLE integrated with any other systems (e.g. student records, HR, CRM)? If so, please list them.

b. If held, please confirm whether the LMS/VLE is referenced in any institutional strategy or documentation (e.g. digital transformation, skills development, compliance reporting).

6.  Preferred Format

Please provide this information in electronic format, preferably as a Word document or PDF.