FOI Request - Communication Systems and Technology

Request 101003575160

Connectivity and Network Services:
a. Who provides your WAN and internet connectivity and the annual spend on each
b. Who provides your SIP trunks and what is the annual spend
c. Who provides your WAN services, is this MPLS, SD WAN or Internet, and what is the annual spend
d. Who provides your LAN infrastructure and what is your annual spend
e. Who provides your WIFI infrastructure and what is your annual spend
f. Please confirm the manufacturer(s) of your wired network core and edge switching?
g. When was your core network installed?
h. Has it been updated subsequently?
i. Who maintains your core network?
j. When is the contract renewal date?
k. Please confirm value of the initial project?
l. Please confirm the value of annual support/maintenance services (in £)?

Telephony and storage:
1. Telephony and UC/ Collaboration
a. Please confirm the manufacturer of your telephony system(s) that are currently in place
b. When is your contract renewal date?
c. Who maintains your telephony system(s)?
d. Do you use Unified Communications or Collaboration tools , if so which ones?

2. Microsoft
a) What Microsoft 365 licence do you have across the business e.g. E3, E5
b) Which partner looks after your Microsoft tenant?
c) Where do you host your applications? Do you have on-premise infrastructure or do you host your applications in public or private cloud? Which?

3. Storage
a. Does your organisation use on-premise or cloud storage or both?
b. Please confirm the on-premise hardware manufacturer
c. Please confirm your cloud storage provider
d. What is your annual spend on cloud storage?
e. How do you back up your data and with who e.g. Backup as a Service

Contact Centre, CRM, and AI & Automation:
1. Contact Centre – target to organisations we know have a CC a. Do you have a customer/ citizen facing contact centre? If not please skip these questions.

b. Do you employ and manage your own agents, or do you outsource to a third party? If you outsource who to?

c. How many contact centre agents do you have?
d. Do agents work from home? Or just your offices?
e. Please confirm the manufacturer of your contact centre system(s) that are currently in place?
f. When is your contract renewal date?
g. Who maintains your contact centre system(s)?

2. CRM
a. Do you use a CRM in the contact centre? What platform is used?
b. Do you use the same CRM for the rest of the organisation? What platform is used?
c. Do you use a knowledge base / knowledge management platform? What platform is used?

3. AI & Automation
a. Does your organisation have a customer or citizen facing chatbot? If so, who provides this chatbot technology?
b. Does your organisation utilise RPA technology? If so which RPA technology provider do you use?

Response 21-06-2024

Connectivity and Network Services:

a.-c.; d, e & g,h:  Contract information for the above can be found on the Council’s contract register. This information is therefore exempt under section 25 of the Freedom of Information (Scotland) Act 2002, information otherwise accessible. For ease of reference, here is a link to the webpage where the register is published: http://www.moray.gov.uk/downloads/file101332.pdf

c. MPLS

d. Please refer to contract register as per response to a.- Section 25

e. Please refer to contract register as per response to a.- Section 25

f. Extreme

g. When was your core network installed? - not held
h. Has it been updated subsequently? - Yes
i. Who maintains your core network? - see above
j. When is the contract renewal date? - see above
k. Please confirm value of the initial project? - not held
l. Please confirm the value of annual support/maintenance services (in £)?
- see above

Telephony and storage:
1. Telephony and UC/ Collaboration
a. Please confirm the manufacturer of your telephony system(s) that are currently in place - Avaya
b. When is your contract renewal date? – Sep 2026
c. Who maintains your telephony system(s)? - BT
d. Do you use Unified Communications or Collaboration tools , if so which ones? – MS Teams

2. Microsoft
a) What Microsoft 365 licence do you have across the business e.g. E3, E5 – E3
b) Which partner looks after your Microsoft tenant? – see contract register link above
c) Where do you host your applications? Do you have on-premise infrastructure or do you host your applications in public or private cloud? Which? – all of the above

3. Storage
a. Does your organisation use on-premise or cloud storage or both? – On-premises
b. Please confirm the on-premise hardware manufacturer - Dell
c. Please confirm your cloud storage provider – N/A
d. What is your annual spend on cloud storage? – N/A
e. How do you back up your data and with who e.g. Backup as a Service – in line with our backup policy

Contact Centre, CRM, and AI & Automation:
1. Contact Centre – target to organisations we know have a CC a. Do you have a customer/ citizen facing contact centre? If not please skip these questions.

b. Do you employ and manage your own agents, or do you outsource to a third party? If you outsource who to? – in-house

c. How many contact centre agents do you have? – 12.5 FTE
d. Do agents work from home? Or just your offices? - hybrid
e. Please confirm the manufacturer of your contact centre system(s) that are currently in place? - Avaya
f. When is your contract renewal date? – see Telephony and Storage section above
g. Who maintains your contact centre system(s)? - BT

2. CRM
a. Do you use a CRM in the contact centre? What platform is used? - Verint (Lagan)
b. Do you use the same CRM for the rest of the organisation? What platform is used?  - Lagan is used to raise / manage corporate complaints and FOI requests. The system is also used by back office services (e.g. Housing, Environmental Services, Licensing, etc.) to fulfil enquiries / requests raised by Customer Services.
c. Do you use a knowledge base / knowledge management platform? - No What platform is used? – N/A

3. AI & Automation
a. Does your organisation have a customer or citizen facing chatbot? – No If so, who provides this chatbot technology? – N/A
b. Does your organisation utilise RPA technology? If so which RPA technology provider do you use? – N/A