FOI Request - Software and SaaS Products
Request 101003380504
I am writing to you under the Freedom of Information Act 2000 to request the following information. Please provide me with the details requested below concerning the software and/or SaaS products you use to manage your organisation’s Finance, HR and Payroll needs. For each of the product areas below;
1. Core Finance
2. Employee Expenses Management
3. Budgeting & Forecasting
4. Automated Invoice scanning
5. Core HR
6. Learning Management System
7. Recruitment Management and Job Application Tracking
8. Payroll
I am requesting the following data;
a) The name of the company or organisation that supplies you the software you use
b) The name of the product you use
c) When (mm/yyyy) your current software first went into live use
d) When your current contract ends (mm/yyyy)
e) How much is paid in the most recent year for continued access, support and updates
f) The name, email and job title of the senior officer responsible for the system
In the case where your organisation uses an ‘Office’ product (e.g. Microsoft Office 365 or GoogleWorkspace) for one of the areas above, please provide the supplier and product name, but none of the other details.
In the case were one or more of the services above are provided to your organisation through an outsourced service provider. Please enter the name of that supplier and if you know it the software product they provide to you to manage your service.
Response 18-09-2023
1. Core Finance & 3. Budget:
a) Advanced Business Solutions
b) e5 – 5.7
c) 01/1997
d) 03/2027
e) £136k
f) Payments Manager c/o Moray Council
2. Employee Expenses Management, 5. Core HR, 7. Recruitment Management and Job Application Tracking & 8. Payroll:
a) MHR
b) iTrent
c) 04/2017
d) 02/2026
e) £70561.40
f) Frances Garrow, Head of HR, ICT & Organisational Development
4. Automated Invoice scanning:
Not applicable, done in-house. Information that is not held falls under Section 17 of the Freedom of Information (Scotland) Act 2002 - Information not held.
6. Learning Management System
a) LearnPro
b) LearnPro
c)-e) This information can be found in the contracts register that is updated monthly. It is therefore exempt under section 25 of the Freedom of Information (Scotland) Act 2002, information otherwise accessible. For ease of reference please find a link to the web page here: http://www.moray.gov.uk/downloads/file101332.pdf
f) see 2. above.