FOI Request - Community Benefits / Social Value in Procurement
Request 101002900311
FOI in regards to community benefits/social value in procurement (these are community benefits/social value criteria which form part of a tender/contract process to which suppliers, service providers or contractors have a contractual obligation to deliver – either voluntary/mandatory or both).
1) Organisation Name
2) Please provide details of the Name and Email of Lead Officer with responsibility for Community Benefits in your organisation.
3) Do you currently have a system/database for monitoring and recording community benefits delivered as part of your contract portfolio?
4) What kind of recording system/database do you have (eg: spreadsheet, database, third party software)?
5) Can you provide a copy template/screen dump or extract of the key reporting fields?
6) If you use third party software can you provide the name of the system?
7) If you use third party software have you had to bespoke this to suit your requirements?
8)Are the Community Benefits voluntary/mandatory or both?
9) How often do you monitor delivery of Community Benefits eg: weekly, monthly?
10) Do you associate a value/cost to each Community Benefit?
11) What categories of benefits do you currently capture, please provide details of any other additional benefits, which you capture:
Number of full time equivalent (FTE) employment opportunities created
Number of NON-LOCAL (FTE) employment opportunities created
Number of LOCAL (FTE) employment opportunities created
Number of (FTE) hires of those who were previously unemployed
Number of (FTE) hires from groups who face barriers to employment
Number of apprenticeship opportunities created
Number of apprenticeship opportunities completed
Number of apprenticeship weeks delivered
Number of training opportunities created, other than apprentices
Number of training opportunities completed, other than apprentices
Number of training hours completed on formal training opportunities
Number of weeks of work experience or work placements completed
Number of disabled people on apprenticeship schemes
Number of disabled people on other training schemes under the contract
Number of people-hours spent supporting local community integration, such as volunteering
and other community-led initiatives
Number of people-hours of mentoring delivered
Number of people hours of mock interviews, CV writing, careers advice delivered
Number of people hours spent on Education Engagement activities with schools or higher
education facilities
Site Visits by Schools - Number of persons
Site Visits by Colleges - Number of persons
Supply Chain Briefings - Number of persons
Community Donations - £
Community Fundraising - £
12) Do you experience issues collecting and reporting Community Benefit information? What are these if applicable?
13) What do you consider the main advantages and disadvantages of Community Benefits monitoring and reporting?
14) Do you believe that suppliers add costs of Community Benefits to their tender cost submissions and do you have any evidence/examples to demonstrate this?
15) Do you think it would be beneficial to your organisation if the Scottish Government introduced a standard set of Community Benefit metrics?
16) Do you or are you considering using the TOMS framework for measuring Community Benefits?
17) Do you use a different measurement framework eg: United Nations Sustainable Development Goals?
18) Do you collect data on any Community Wealth Building Pledges? If yes, can you provide details of the pledges?
19) Do you collect data in regards to sustainability/carbon measures? If yes, can you provide details of any metrics you report against?
20) Do you currently monitor and record Fair Work Practices/Fair Work First criteria? If yes, what metrics and if no what metrics would you like to capture?
21) If you were offered the opportunity to assist in the development of a system, which would allow you to shape the requirements, content and design - would you be an interested participant?
Response 28-10-21
1) Organisation Name - Moray Council
2) Please provide details of the Name and Email of Lead Officer with responsibility for Community Benefits in your organisation. - we don’t have one officer with responsibility for CB, therefore this information is not held under Section 17 of the Freedom of Information (Scotland) Act 2002 - Not Held.
3) Do you currently have a system/database for monitoring and recording community benefits delivered as part of your contract portfolio? - no we only collect the number of CBCs within our tenders, please see our Procurement Annual Report for the 20/21 result: http://www.moray.gov.uk/minutes/data/PR20170829/7.%20Procurement%20Annual%20Report%202016-17_Redacted.pdf
4) What kind of recording system/database do you have (eg: spreadsheet, database, third party software)? In house contract register
5) Can you provide a copy template/screen dump or extract of the key reporting fields? Just numbers of the categories listing in register
6) If you use third party software can you provide the name of the system? N/A
7) If you use third party software have you had to bespoke this to suit your requirements? N/A
8)Are the Community Benefits voluntary/mandatory or both? Both
9) How often do you monitor delivery of Community Benefits eg: weekly, monthly? Annually
10) Do you associate a value/cost to each Community Benefit? No
11) What categories of benefits do you currently capture, please provide details of any other additional benefits, which you capture: See categories in annual report
12) Do you experience issues collecting and reporting Community Benefit information? What are these if applicable? We are limited to numbers
13) What do you consider the main advantages and disadvantages of Community Benefits monitoring and reporting? Under the Freedom of Information (Scotland) Act 2002, this question requests an opinion and requires information to be created - therefore Section 17 applies - Not Held.
14) Do you believe that suppliers add costs of Community Benefits to their tender cost submissions and do you have any evidence/examples to demonstrate this? Under the Freedom of Information (Scotland) Act 2002, this question requests an opinion and requires information to be created - therefore Section 17 applies - Not Held.
15) Do you think it would be beneficial to your organisation if the Scottish Government introduced a standard set of Community Benefit metrics? Under the Freedom of Information (Scotland) Act 2002, this question requests an opinion and requires information to be created - therefore Section 17 applies - Not Held.
16) Do you or are you considering using the TOMS framework for measuring Community Benefits? No
17) Do you use a different measurement framework eg: United Nations Sustainable Development Goals? No
18) Do you collect data on any Community Wealth Building Pledges? If yes, can you provide details of the pledges? No
19) Do you collect data in regards to sustainability/carbon measures? If yes, can you provide details of any metrics you report against? Only just started to develop
20) Do you currently monitor and record Fair Work Practices/Fair Work First criteria? If yes, what metrics and if no what metrics would you like to capture? The standard question provided by Scot Gov (Fair Work First)
21) If you were offered the opportunity to assist in the development of a system, which would allow you to shape the requirements, content and design - would you be an interested participant? No - time constraints.