FOI Request - Financial Management System

Request 101002858745

I would like to raise a Freedom of Information Request regarding your Financial Management/ERP system:

*   What Financial Management/ERP System does the council use?
*   Who is ultimately responsible for the system (name and title)?
*   How many users access the system across the council?
*   Is the system hosted locally or is it a cloud solution?
*    Does the council intend to move the system to the cloud?
*   When did the contract commence and when will it expire?
*   Do you intend to evaluate alternative solutions when the contract expires?
*   Are you in a shared service for either ICT or Financial Management/ERP?

      *   If yes, what is the nature of the shared service?

      *   If no, what plans do you have for shared service/partnership working?

If the Finance system is run/managed in-house:

*   What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider?
*   What was the initial capital cost of the system payable to the supplier?

If the Finance system is hosted remotely (via the cloud):

*   How are the annual charges made up (software licence/support charge, hosting charge etc.)?

Response 02-09-21

*   What Financial Management/ERP System does the council use? – OneAdvanced E5
*   Who is ultimately responsible for the system (name and title)? - Diane Beattie, Payments Manager
*   How many users access the system across the council? 670
*   Is the system hosted locally or is it a cloud solution? Locally
*    Does the council intend to move the system to the cloud? No
*   When did the contract commence and when will it expire? – purchase of system was circa 1993, annual maintenance only
*   Do you intend to evaluate alternative solutions when the contract expires? No
*   Are you in a shared service for either ICT or Financial Management/ERP? No

      *   If yes, what is the nature of the shared service?

      *   If no, what plans do you have for shared service/partnership working?

If the Finance system is run/managed in-house:

*   What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider? See our published contract register for annual spend: http://www.moray.gov.uk/moray_standard/page_101331.html. This information is therefore exempt under Section 25 of the Freedom of Information (Scotland) Act 2002 - Information Otherwise Available. 
*   What was the initial capital cost of the system payable to the supplier? Information not held as it is beyond our data retention period. This information is therefore exempt under Section 17 of the Freedom of Information (Scotland) Act 2002 - Information Not Held. 

If the Finance system is hosted remotely (via the cloud):

*   How are the annual charges made up (software licence/support charge, hosting charge etc.)? N/A