FOI Request Financial & Workforce Efficiencies

Request 101001459441

Accounts Payable (AP)
For each of the last 5 financial years, please provide:
1. The total number of invoices that the authority has processed through AP.
a. 2011/12
b. 2012/13
c. 2013/14
d. 2014/15
e. 2015/16
2. The total expenditure through AP.  
a. 2011/12
b. 2012/13
c. 2013/14
d. 2014/15
e. 2015/16
3. Do you currently use/has any 3rd parties completed a duplicate payment review/statement review in the last 5 years? If so please specific the name of the company and the contract end date.
4. What is the total value of duplicated invoices/erroneous payments that have been identified by any 3rd parties in the last 5 years or in any period reviewed (please specify).
5. How much did the 3rd party invoice the authority for any review work undertaken?
6. What accounting system does the authority use (Oracle, E-Financials, Agresso, Sage etc.)?

Workforce Management
1. Please provide the organisation’s total expenditure on temporary agency staff for 2015/16
2. Please state which staffing group has the highest temporary agency spend for 2015/16 (eg. admin & clerical, community services, legal etc.)
3. Does the organisation use any 3rd party services/software to manage agency workers?  If so, please provide the following information:
a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date
e. Framework used for procurement
4. Please provide the organisation’s total expenditure on internal bank staff for 2015/16 (£)
5. Does the organisation use any 3rd party services/software to manage bank workers?  If so, please provide the following information:
a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date

6. Payroll
a. How does the organisation manage their payroll? (in-house/outsourced)
b. How frequently does the organisation run its payroll? (monthly/weekly)
c. Which staff types does the payroll cover? (substantive/temporary)
d. How many payslips did the organisation process in 2015/16?
e. What is the annual cost of the payroll services provision in 2015/16?
f. If outsourced, which 3rd party do you use?
g. If outsourced, what is the contract end date?

Response 03-04-2017

Accounts Payable

1. a. 2011/12           68056

b. 2012/13           62485

c. 2013/14            62066

d. 2014/15           59299

e. 2015/16           58489

Please note that we have used the national data hub information

2. a. 2011/12           £106,355,015

b. 2012/13           £110,124,273

c. 2013/14            £129,320,678

d. 2014/15           £127,652,415

e. 2015/16           £119,879,143

As for Q1 we have used the national data hub information

3. The Council uses the Fiscal AP forensic system - Contract to Dec 2017

 4. Fiscal system identifies the following from 2014 to now.  Prevented (input error) £313,747 and recovered (stopped) £30,555

5. No review work done

6.  Advanced Business Systems e5

Workforce Management

1. £594,700

2. The staffing group with the highest agency spend in 2015/16 was Tradesmen engaged by Housing and Property Services

3. No

4. £nil. Internal bank staff not used.

5. N/A.

Payroll

a.Inhouse

b. We have a number of monthly payrolls

c. Both

d.  62789

e. Internal costing process for 2015/16 = £296,840

f. N/A

g. N/A