FOI Request - Overpayment/Credit

Request 101000270802

This request is made under the Freedom of Information Act 2000 and further to a decision of the Information Tribunal in England and the London Borough of Bexley v Information Commissioner 2007. In accordance with the above, I hereby request a list of Business Rate accounts that meet the following criteria:

•  Current overpayment/credit shown for any financial year if credit balance hasn't been carried forward.
•  Accounts where a 'write on' has been used since 1st April 2000 to cancel an overpayment which has not since been reversed.

I would request that the list contains the following information:
•  Ratepayer name (Information is only requested where the ratepayer is a company and not an individual as I appreciate this is limited by the Data Protection Acts).
•  Address of property concerned.
•  Amount of overpayment/write on.
•  If possible, the period/financial year relating to overpayment/credit/write on.

Response 31-07-2014

Non-Domestic Rate accounts which are in credit as the result of the input of an adjustment or an overpayment of the account are routinely dealt with by Council's Revenues staff.

Newly-created credits are quickly refunded by users and this ensures that credit balances do not remain on accounts.  The only exception is when staff are dealing with a dispute on an account or await information to allow the issue of the refund cheque to the appropriate payee. In each case this will delay the issue of a refund-cheque. Some cheques are not cashed within the six-month period and these cheques will be cancelled and this will result in the rates account again becoming overpaid.

I can, therefore, confirm there are no long-term overpaid balances on Non-Domestic Rates accounts other than those which cannot currently be refund due to one of the factors that I have already identified.

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