FOI Request - Credit Balances

Request 101000251544

In accordance with Section 8 of the Freedom of Information Act 2000, I wish to request access to information, which I believe you hold.

Information Required – Accrued NNDR credit balances & write on’s (i.e credits that you have been unable to trace recipients for and have therefore wrote into your accounts, leaving an outward appearance of a zero balance).

We request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all ‘incorporated’ companies within the authorities billing area, including:-

- The name of each business in respect of which Non Domestic Rate credit balances remain payable;
- The value of overpayment in each case with remains unclaimed;
- The years(s) in which the overpayment was made
- The hereditament address; and
- Account Number

Response 03-06-2014 

I can confirm that Non-Domestic Rates accounts which are in credit as the result of an adjustment or an overpayment are routinely dealt with by the rates team. Newly-created credits are quickly refunded and this ensures that credit balances do not remain on accounts.

The only exception occurs when staff are dealing with a dispute on an account or they are awaiting information to permit the issue of the refund cheque to the appropriate payee. Some cheques may not be cashed within the six-month period which will result in the cheque being cancelled and the rates account temporarily becoming overpaid again

I can, therefore, state there are no long-term overpaid balances on Non-Domestic Rates accounts other than those the Council is currently unable to refund due to one of these factors.

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