Housing Allocations Policy - Section 11

11. Management and sharing of Information 

11.1 Information supplied by an applicant will be retained and managed in accordance with the Data Protection Act 1998 and with the Moray Council’s Information Management Strategy and Record Management Guidelines.

11.2 The Council will ensure that confidential information will not be disclosed to third parties without the consent of the applicant.  This will not apply if failing to share the information would be likely to put the service user, children or other people at risk or harm, or is required by law; if it would prejudice the prevention of crime.

11.3 In order to assess an applicant’s housing need, it may be necessary for certain information to be exchanged with other agencies with which the service works.  For example, Social Work, NHS services and so on.  This will be carried out in accordance with the terms of Data Protection legislation and any agreed guidelines and/or with respect to any information sharing protocols.

11.4 Applicants have the right of access to their personal files, under the Data Protection Act 1998.  The applicant is required to make a request in writing. The applicant should also provide such information as the Council may reasonably require in order to be satisfied as to the identity of the person making the request and to locate the information which that person seeks. Further guidance is available from Council Offices.

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